# Crew Management Software > Crew Management Module streamlines ship and vessel operations by consolidating the management of crew certifications, training, contracts, rotations, payroll, and expenses into a single platform. Featuring sophisticated tools for crew planning, it includes work and rest schedule management, access to a seafarer portal, and a comprehensive crew matrix to monitor qualifications and compliance, ensuring operational efficiency onboard. Furthermore, payroll and expense tracking is fully integrated with the Finance module, providing robust financial management. Digital monitoring of performance evaluations and compliance processes enhances vessel safety standards and operational effectiveness. Source: https://nozzlesoft.com/solutions/crew-management-software/ Last updated: 2026-09-11 Language: en ## Crew documentation and certification management, in one platform NOZZLE Crew Management Software helps ship managers and vessel operators keep every seafarer's records, certificates, assignments, work and rest hours, performance and payroll in a single system, and confirm that each crew member holds valid credentials before a vessel assignment. It is one module of the NOZZLE ship management platform and is available in the cloud or on premises. The module records each crew member's personal information, certificates, seaman's books, endorsements, passports and visas, and alerts you to upcoming expiry dates so renewals and manning requirements stay compliant. Around that core, NOZZLE adds dedicated capabilities for the tasks crewing teams run most often: - **[Crew planning and assignments](/solutions/crew-planning-software/)** — plan rotations and assign seafarers to vacant positions with checks for overlaps and missing qualifications. - **[Work and rest hours](/solutions/crew-work-and-rest-hours-software/)** — log and validate hours against MLC 2006 and STCW rules, and produce the statutory Record of Hours of Rest. - **[Crew appraisals](/solutions/crew-appraisal-software/)** — evaluate and score performance with rank-relevant questionnaires and track development over time. - **[Maritime crew payroll](/solutions/crew-payroll-software/)** — calculate gross wages from wage scales, manage cash advances and expenses, and generate payslips that integrate with the Finance module. - **[Contract management](/solutions/crew-contract-management-software/)** — generate company and ITF-compatible contracts with personnel data auto-filled, and keep every signed document on the crew record. - **[Medical records](/solutions/crew-medical-records-software/)** — track medical certificates, health tests and vaccinations, with alerts before they expire. - **[Crew matrix](/solutions/crew-matrix-software/)** — check an assigned crew against company criteria and OCIMF expectations by rank, certificate and experience. Tanker and chemical tanker operators rely on NOZZLE to keep crewing compliant and audit-ready across their fleets — replacing scattered spreadsheets with one system of record. Book a [demo](/request-demo/) to see how NOZZLE Crew Management fits yours. ## Key features - Crew Certifications - Training - Crew Rotations - Work & Rest Hours - Payroll & Expenses - Contracts & Forms ## Capabilities ### Discover Your Crew Data, Simplified! _Personal Information_ NOZZLE Crewing Software saves your crew's personal information. You can easily export your crew lists, so you always work from the most up-to-date crew information. The system allows you to search through the data efficiently, enabling quick actions based on specific criteria. All detailed personal information for active employees or those on layoff can be entered, filtered, and searched using multiple inputs, allowing for access to vital crew details whenever needed. ### Effortless Crew Payroll Perfection! _Payroll Management_ Managing payroll can be complicated and time-consuming, but NOZZLE simplifies the process by ensuring timely and accurate payments for your team. Our crew management software tracks payroll and expenses from embarkation to sign-off, streamlining calculations and visualizing all data in a single chart. With Statement of Cash, you can easily monitor cash advances and expenditures onboard, making monthly payroll calculations efficient and precise. * Efficient payroll calculations * Individual tracking of crew expenses * Management of cash advances and slop chest payments * Calculation of deductions and additional earnings * Clear visual representation of data in a single chart * Comprehensive cash statement for easy tracking of payments and expenditures * Generation of detailed payslips * Streamlined payroll approval workflow * Integrated with the Finance module ### Certificates & Documents _Stay Compliant with Crew Documents_ NOZZLE Crew Management simplifies crew document management by offering a single-screen view of required crew certificates. In addition to certificates, it also allows for the tracking of seaman's books, endorsements, passports, and visas. The system alerts upcoming expiry dates, ensuring timely renewals and compliance with maritime regulations. * Centralized view of all required certificates * Seafarer portal for the crew to update their own certificates. * Multiple dashboards for quick access * Dedicated crew portal for self-management of certificates * Manning requirements related to rank and vessel ### Work & Resting Hours _Smart Tracking of Crew Work & Rest Hours!_ Monitoring crew work and resting hours is crucial for preventing fatigue and ensuring the crew's health and safety, as well as the vessel's safe operation. With NOZZLE monitoring practices, ship owners can better manage their crew’s well-being while adhering to industry standards, as compliance with specific work and rest hour requirements varies based on the vessel's flag state and relevant regulations. * Essential monitoring of work and rest hours * Automated tracking of work and rest hours * Alerts for approaching rest period requirements * ILO and IMO guidelines for seafarer safety * Reporting tools for compliance with the regulations * Detailed logs of crew work schedules ### Training, Promotion & Appraisal _Identify Growth Areas and Optimize Crew Performance!_ NOZZLE offers an online assessment tool that evaluates and scores each crew member's performance. You can track individual development and compare performance among crew in similar ranks with appraisal forms. This systematic approach ensures your crew operates at optimal efficiency and diligence, effectively identifying areas for improvement and facilitating targeted training programs to enhance skills and knowledge. * Online appraisals and scoring tool * Archived evaluation forms for easy reference * Performance tracking for individual crew members * Comparative analysis with personnel in similar roles * Insights into crew development and training needs ### OCIMF & Crew Matrix _Gain Clear Insights into Your Tanker Crew_ Introducing the NOZZLE Crew Matrix, your essential tool for efficient crew management and compliance monitoring. Our platform enables you to compile individual officer data accurately, ensuring adherence to both your company's criteria and OCIMF standards. With real-time alerts, you can swiftly identify when a crew member or vessel falls short of operational requirements. Key features include: * Comprehensive monitoring of field rank, nationality, issuing country, and certificate of competency * Administration acceptance tracking * Insights on years with the operator and years on the tanker * Customizable criteria based on company or OCIMF standards * Feature matrix rules checker for enhanced compliance ### Contracts & Forms _Generate and Sign Crew Contracts in Minutes_ With the NOZZLE Crew Management software, you can effortlessly generate custom company contracts or contracts compatible with the ITF (The International Transport Workers' Federation). The system allows for an automatic population of personnel details, enabling you to easily print and sign documents. Additionally, various forms, including Assignments, Designations, ITF documents, Employment Contracts, and Certificates of Sea Service, can be uploaded and converted into printable formats. **Features:** * Custom contract generation with personnel data auto-fill * ITF-compatible contract creation * Upload and convert various forms to printable versions * Streamlined document signing process * Easy access and management of all contractual documents ### Medical Records, Health Tests, and Vaccines _Prioritizing Crew Health: Efficient Medical Record Management!_ Maintaining accurate and up-to-date medical records is vital for ensuring the health and safety of your crew. The NOZZLE Crew Management system simplifies the management of crew medical histories, health tests, and vaccination records. With dedicated modules tailored to track health requirements, operators can ensure compliance with maritime standards and flag state regulations. This proactive approach helps to mitigate health risks and enables timely interventions when necessary. **Features:** * Centralized health record management * Tracking of medical tests and vaccination schedules * Alerts for upcoming health assessments and vaccinations * Easy retrieval of historical medical records for audits and compliance checks * Real-time updates on crew health statuses for better decision-making * Incident record management for improved health oversight ### Integrations _Enhance Ship Crew Management with NOZZLE: Centralize, Comply, and Perform_ Crew Management Module streamlines ship and vessel operations by consolidating the management of crew certifications, training, contracts, rotations, payroll, and expenses into a single platform. Featuring sophisticated tools for crew planning, it includes work and rest schedule management, access to a seafarer portal, and a comprehensive crew matrix to monitor qualifications and compliance, ensuring operational efficiency onboard. Furthermore, payroll and expense tracking is integrated with the Finance module, providing robust financial management. Digital monitoring of performance evaluations and compliance processes enhances vessel safety standards and operational effectiveness. ## Frequently asked questions ### What is crew management software? Crew management software is the system a ship manager uses to keep every seafarer's records, certificates, assignments, work and rest hours, appraisals and payroll in one place, and to confirm that each crew member holds valid credentials before joining a vessel. NOZZLE Crew Management is a maritime crew management module that covers personal information, certificates and documents, crew planning and assignments, work and rest hours, performance evaluation, payroll and the crew matrix in a single platform, deployable in the cloud or on premises. ### Which crew documents and certificates can NOZZLE track? NOZZLE records each crew member's certificates alongside seaman's books, endorsements, passports and visas, and shows required credentials on a single screen. The system flags upcoming expiry dates so renewals happen on time, and manning requirements can be set by rank and vessel. Seafarers can update their own certificates through the crew portal. ### How does NOZZLE monitor crew work and rest hours? NOZZLE logs each crew member's daily working and resting hours and validates them against configurable conventions based on the MLC 2006 and STCW rest-hour framework — for example a minimum of 10 hours of rest in any 24-hour period and 77 hours in any 7-day period. Non-conformities are flagged per day, schedules can be planned by crew member or by rank, and the module produces the statutory Record of Hours of Rest. See [Crew Work & Rest Hours Software](/solutions/crew-work-and-rest-hours-software/). ### Does NOZZLE calculate crew payroll? Yes. NOZZLE Payroll Management calculates gross wages from an assigned wage scale and consolidates Statement of Cash, crew expenses, payroll calculation and payslips in one engine, then integrates with the Finance module. It manages cash advances, deductions and additional earnings and generates payslips. NOZZLE does not run country-specific statutory net tax or social-security calculations. See [Maritime Crew Payroll Software](/solutions/crew-payroll-software/). ### What is the NOZZLE crew matrix? The NOZZLE crew matrix compiles individual officer data — rank, nationality, issuing country, certificate of competency, administration acceptance and experience — and checks an assigned crew against your company criteria and OCIMF expectations, with alerts when a crew member or vessel falls short of a requirement. See [Crew Matrix Software](/solutions/crew-matrix-software/). ### Is NOZZLE Crew Management available in the cloud or on premises? NOZZLE is available as a cloud-based platform or an on-premises deployment, with a mobile app and a seafarer portal for crew self-service. --- NOZZLE — Ship Management Software · https://nozzlesoft.com/ · info@nozzlesoft.com · Request a demo: https://nozzlesoft.com/request-demo/